Planning groups and reports

AY 20–21 Task Force Archive

Spring Semester, 2021

Oversight Committee
Provides high-level oversight, and decision-making authority, for risk assessment, consistency with the mission, and institutional sustainability.

Members:
Rosanne Somerson, Kent Kleinman, Steve McDonald, Jamie O’Hara, O’Neil Outar, Dave Proulx, Taylor Scott, Kerci Marcello Stroud

Testing and Vaccination Team
Oversees RISD’s testing strategy and logistics to ensure that the institution meets both diagnostic and surveillance testing goals and that testing is leveraged for maximal beneficial impact in protecting the health safety of the campus.

Members:
Jamie O’Hara, Taylor Scott, Justeane Odams, Liz Rainone, Robert Samuels, Jennifer Howley, Siobhan Boehm, Anne Colasanto, Barbara LoMonaco, Anu Meschisen

Risk Monitoring Team
Monitors available risk indexes and internal dashboards, including public health trends, changes in medical reporting as it relates to COVID-19, surveillance testing analytics, supply chain disruptions, facilities challenges, etc., to assess evolving risk exposures.

Members:
Jennifer Howley, Daniel Cavicchi, Taylor Scott, Barbara LoMonaco, Robert Samuels, Keeling Associates medical representative

COVID Rapid Response Team
Responsible for overseeing any required transformation of campus activity to preserve RISD’s commitment to health safety, academic integrity, and fiscal sustainability.

Members:
Kent Kleinman, Dave Proulx, Jennifer Howley, Jack Silva, Taylor Scott, Jamie O’Hara, Barbara LoMonaco

COVID Data Team
Will work to better coordinate, organize, and streamline data points needed to inform the planning process for Spring21.  The Group will meet weekly or as required.

Members:
Rick Mickool, Taylor Scott, Ni Yi, Justeane Odams, Nancy Severance, Kimberly Lima

Fall Semester, 2020

Elections Monitoring Group
Tracks and responds to any increased risks to the health safety of the RISD community during the elections.

Members:
Barbara LoMonaco, Jennifer Howley, James O’Hara, Jack Silva, Kent Kleinman, Kerci Marcello Stroud, Normand Gamache, David Proulx, Ginnie Dunleavy, Taylor Scott

June–September, 2020

Oversight Committee
Made decisions that advanced the work of the implementation process and provided high-level control for risk assessment, consistency with mission and institutional sustainability.

Members:
David Proulx, Kent Kleinman, Steve McDonald, Jamie O’Hara, Taylor Scott, O’Neil Outar

Implementation Leadership
Coordinated all implementation plans and efforts, made decisions regarding implementation projects and met three times a week as a working group.

Members:
Dan Cavicchi, Kristin Gianelis, Kent Kleinman, Dave Proulx, Patricia Barbeito, Barbara LoMonaco, Jack Silva, Rick Mickool, Matthew Shenoda, Candace Baer, Taylor Scott, Margot Nishimura, O’Neil Outar

Domain 1: Public Health
Set the standards and procedures needed to implement the recommendations identified in Reopening the Campus, AY 20–21. Based on the latest science on COVID-19 prevention, as well as up-to-date guidelines from state and federal health agencies, the group served as a hub for other implementation groups regarding questions about public health issues and addressed outstanding issues.

Members:
Dan Cavicchi, Kristin Gianelis, Jen Howley, Steve McDonald, Keeling Associates and Deanna Casanovas

Domain 2: Academics
Addressed the issues involved in the delivery of academic programs and  worked with each division to determine specific models and needs while ensuring compliance with public health, accreditation, and federal aid requirements. Proposed amendments to the academic calendar and academic policies, in order to address significant challenges and bottlenecks.

Members:
Patricia Barbeito, Kent Kleinman, Scheri Fultineer, Joanne Stryker, Damian White, Brooks Hagan, Alison Sherman, Ni Yi, Richard Gann, Sarah Cunningham, Lili Hermann, Charlie Cannon, James O’Hara, Daniel Cavicchi and Rilla Bieberbach

Domain 3: Student Affairs
Organized the logistics, policies, and programming needed to address the new realities of student life in a COVID-19 context. Focused on reconfigurations of student housing and dining, guidelines for compliance and conduct, and the development of new co-curricular programming, as well as continued support services, especially around issues of health and wellness.

Members:
Barbara LoMonaco, Sydney Lake, Kate Sacco, Kevin Forti, Ginnie Dunleavy, Caroline Vasquez, Julie Talbutt, Amy Huang, Daniel Murphy, Jennifer Dressen, Marisa Iovino, Ulli Ryder, Keeling Associates and Josh Chodorow

Domain 4: Physical Plant
Tackled space and facilities changes needed for a de-densified campus, encompassing core design work to prepare all areas of the campus for a COVID-19 environment, as well as facilities work, from supply management to custodial logistics, to realize public health protocols and provisions.

Members:
Jack Silva, Annie Newman, Fred Flori, James Dean, Phil Lessard, Al Cantara and Lynne Jordan

Domain 5: Technology and Training
Organized all technology, access, and connectivity needs for faculty, staff, and students engaged in remote work and online instruction. Supported and integrated appropriate apps/software for screening and testing, as determined by the Public Health group, and implemented and provided training for RISD’s new learning management system (LMS) and other systems, as identified by the Academics group.

Members:
Rick Mickool, Monique Hauser, Stephen Cooke, Justin Bazar, Paul Bento, Joe Bernier, Ana Bressette, Anne Bulin, Jess Meers, Eliot Clapp, David Chandler and Beth Papagolos

Domain 6: Workplace Policies and Procedures
Studied, developed, and instituted necessary new guidelines or policy amendments for all RISD employees, including faculty and staff. Crafted policies addressing compliance with public health protocols, special accommodations for high-risk individuals, remote work allowances, and technology and privacy, as well as faculty-specific policies around evaluations, workload, and research support.

Members:
Candace Baer, Matthew Shenoda, Sarah Caggiano, Liz Rainone, Peggy Lewis, Cassie Goryl, Josh Grubman, Tricia Hoffman and Nicole Lemery

Domain 7: Education and Communications
Organized and delivered communications and educational materials needed to prepare the RISD community for the upcoming academic year, which entailed creating and implementing a sustained, comprehensive, education campaign for AY20–21 to ensure that all public health parameters were available, shared, and understood.

Members:
Taylor Scott, Margot McIlwain Nishimura, Kerci Marcello-Stroud, Erika Paradis, Anna Brookes, Deb Clemons, Brian Clark, Jaime Marland, Huy Vu, Cassie Goryl, Spencer Dhupa and Katryn Livingston

Domain 8: External Relations
Worked to maintain, manage, and leverage relationships with external institutions and groups. Special attention was given to communicating the impact and aspirations of the de-densified campus model to key external constituents connected to RISD and sustained meaningful dialogue about RISD’s reopening with government offices and local institutions.

Members:
O’Neil Outar, Babette Allina, Kerci Marcello-Stroud, Amee Spondike, Bethany Costello, Evan Gallivan, Jaime Marland and Liz Camara

May, 2020

On May 18, 2020 five working groups assembled by the Office of the Provost delivered to Cabinet the report Reopening the Campus AY20–21. This report provides background research and recommendations regarding how RISD should operate from an academic perspective for the 2020–21 academic year. It is shaped by three goals for our institution’s response to the current pandemic: public health and safety, academic integrity and financial viability. The report provides two visions for how we might deliver our education in the next academic year given the continuing presence of COVID-19, with the first being a de-densified campus model, the second an entirely online fall scenario:

May 18 Report (PDF)

It is the conclusion of President Somerson and the Cabinet that the de-densified campus option best meets the three goals referenced above. Below is the implementation framework consisting of eight domains with corresponding task forces to prepare the campus and address a network of complications to ensure a fall opening under the de-densified model.